Office of the College Secretary

Department of Communication Research

Department of Journalism

journdept.upd@up.edu.ph

UP Film Institute

4. Program adviser post-advises the student via CRS.

Note: Kindly inform again your adviser once your application is ready for post-advising.

5. Assessment via CRS by the Office of the College Secretary. After you have been post-advises by our adviser, please email us at cmcocs.upd@up.edu.ph for assessment.

IMPORTANT REMINDER

*Please follow these instructions so our SREs can easily track your application.

Email at us cmcocs.upd@up.edu.ph

*SUBJECT: Surname_Degree Program_Assessment of Residence for (semester and AY)

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Request: Application for Residence for (semester and AY)

Purpose: (e.g. to remove/ complete BMAS 200)

Are you a graduating student as of the end of the current semester? (Yes/ No)

Note: The deadline for residence applications for the first semester of AY 2022-2023 is 06 January 2024, the last day of classes.

6. When the student’s residence application status is already “for payment”, the student should create her/his/their own Payment Slip using the “Settlement of Outstanding Transaction” module her/his/their CRS account.

Application for Residence

Top

Late Registration/Payment

Late Registration/ Change of Matriculation and/or Payment

The following are the steps to appeal for late registration/ change of matriculation and/or payment:

1. Student makes a letter of appeal for late registration/ change of matriculation and/or payment, if applicable. Please state your reason/ justification for your late registration/ change of matriculation and/or payment. Remember that there is a designated period for registration, change of matriculation, and/or payment. OCS has to evaluate first your appeal.

IMPORTANT NOTE:

For students who will appeal for late registration with no enlisted classes due to various ineligibilities/ deficiencies, please attach a signed certification from the course instructor of the classes that have agreed to accommodate you. Specify also in your appeal letter the course number, section, and schedule of the classes that you are requesting to be enlisted in. Please ask your program adviser to endorse your appeal letter.

For students who will appeal for a late change of matriculation, please specify in your appeal letter the course number, section, and schedule of the classes that you are requesting to be changed. If you are requesting to add a class, please attach a signed certification from the course instructor of the classes that have agreed to accommodate you. Please ask your program adviser to endorse your appeal letter. Since there is a designated period for the change of matriculation, the college secretary has to evaluate first your appeal before it can be endorsed to the OUR.

The letter should be addressed to:

For students who are eligible for free tuition:

Assoc. Prof. Rowena Quinto-Bailon, PhD

University Registrar

For students without free tuition coverage (paying)

Atty. Edgardo Carlo L. Vistan II

Chancellor

Through: Assoc. Prof. Rowena Quinto-Bailon, PhD

University Registrar

Note: Student should affix his/her/their signature on the letter.

Graduate students should secure the endorsement of Prof. Violeda A. Umali, PhD, Chair of the Graduate Studies Department, before sending the letter to OCS. Send the letter to the GSD for endorsement via email at cmcgsd.upd@up.edu.ph

2. Student requests for endorsement from the college.

IMPORTANT: Answer the google form: https://forms.gle/4gahwh9spA69aKKt8

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

Email the said letter to cmcocs.upd@up.edu.ph

SUBJECT: Late Application for Registration/ Change of Matriculation/ Payment for (specific semester) of (Surname of Student)_(Degree Program e.g. MA Comm, PhD Media Studies, BA BC, BA Journ, MA Media Studies (Film) etc.)

Please follow this format so we can assist you properly. MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Request: Endorsement of Appeal for Late Application for Registration/ Payment for (specific semester)

ATTACH the letter of appeal for late registration/ payment.

OCS will email you back the college endorsed letter. OCS processes requests within three - five working days. Thank you for your understanding.

3. Email the endorsed letter to the OUR (our.diliman@up.edu.ph) for verification, approval, and online assessment.

For late payment (if applicable): If the student’s status is already “for payment”, student may create his/her own Payment Slip using the “Settlement of Outstanding Transaction” module in his/her CRS account.

Application for LOA

The deadline for filing of Leave of Absence (LOA) for Midyear 2023 is 18 December 2023, Monday. Please file your LOA via CRS.

Leave of Absence

A student who does not intend to enroll in a semester may apply for a leave of absence (LOA). This also applies to a student currently enrolled and who intends to withdraw his/her enrollment for the rest of the semester. A student on leave of Absence does not sever his/her ties with the University.

A request for a leave of absence should be made in writing to the Dean. The request should state the reason for the leave and should specify the period. The leave may be approved for a period of one (1) year but may be renewed for at most another year. [Art. 401] Note: The application process is now done online via the CRS module for LOA.

If a student withdraws after 3/4 of the total number of hours prescribed for the subject has already elapsed, the faculty member may submit a grade of "5" for the subject if the class standing up to the time of withdrawal is below "3". [Art 402]

A student who withdraws from a college without formal leave of absence [considered on absence-without-leave status or AWOL] shall have his/her[their] registration privileges curtailed or entirely withdrawn. [Art. 403].

[Additional note: Please finish your LOA application until payment of fees on or before the deadline set by the University.)

Source: Primer for College Secretaries

If you have enlisted a course but did not attend the class or did not withdraw your enlistment during the designated period, you may cancel the enlisted subject/s by accomplishing a Certificate of Non-Attendance (please let us know if you need this form). Kindly contact the instructor of the course to certify that you did not attend the class.

Here are the steps for online LOA application:

NOTE: All these steps are done online via CRS. You do NOT need to submit any documents to OCS.

1. Submit LOA Application. A student wishing to be officially on leave must submit his/her application on or before the set deadline. Any unpaid LOA application may be cancelled any time. The student is considered officially on leave upon completion of the whole process. The student must file her/his/their LOA application via the CRS module.

Note: Undergraduate students who are below 18 years of age need to submit a letter of consent from their parents to their college in order for their applications to be approved.

Unless they settle their deficiencies first, the following students cannot apply for LOA:

(1) students with unpaid classes,

(2) students with unfinished Change of Matriculation (COM) applications,

(3) students with unpaid dropping applications,

(4) students with unpaid Residence application, and

(5) non-academically eligible students.

If you fall under any of these categories, kindly inform us of your concern via our email: cmcocs.upd@up.edu.ph and attach a screencap of your CRS homepage. Use the subject: Unable to file LOA application for 2nd sem due to deficiency_SURNAME. Our Student Records Evaluator (SRE) will get in touch with you.

2. Submit Class Standing. Instructor needs to submit the standing of the student in order for the student’s LOA application to progress. This is only required for enrolled students submitting application during or after midterm date (depends on the academic term type of the student); otherwise the student proceeds to the next step.

Note: Kindly inform the instructor of the course about your application.

3. Advise Student. Student must then secure his/her adviser’s approval for the application to proceed.

Note: Once step 2 is completed, kindly inform your program adviser for advising.

4. Department Endorsement. Student must then be endorsed by his/her Department Chair or UG/G Program Director, whichever is applicable. This is only required for units with departments.

Note: Once step 3 is completed, kindly inform the Chair of your Department for endorsement.

5. College Evaluation and Endorsement. After the Department endorsement of the LOA application, the student should inform OCS of his/her/their LOA application.

IMPORTANT: ANSWER the google form: https://forms.gle/p7bCrsZumNQsLX9p7

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

In order for us to assist you, please follow these:

Student should email the cmcocs.upd@up.edu.ph using this format:

*SUBJECT: Application for LOA (specific semester) of (Surname of Student)_(specific degree program e.g. MA Communication, MA Media Studies (Film), MA Media Studies (Broadcast), PhD Media Studies, etc.)

*Please follow this format so we can easily track your application.

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Request: Application for (semester)

Reason for LOA application:

Undergraduate students who are below 18 years of age should ATTACH a letter of consent signed by his/her parent or guardian in order for their applications to be approved.

6. Approval of the LOA application by the Dean. OCS will inform the student after the Dean has approved her/his/their LOA application.

7. Student pays the LOA fee. Please wait for the validation of payment and the approval of LOA application, as reflected in your CRS account.

For students who will file for LOA extension, please follow these steps:

a. Once the LOA application has been approved, student emails rcs_our.updiliman@up.edu.ph with the subject: LOA_extension_name;

b. OUR sets the LOA extension application as “paid”.

c. The student may print his/her copy of the approved LOA Application Form via his/her Settlement of Outstanding Transaction module in CRS.

Read the OUR instructions for LOA application here.

Thank you very much.

LOA

Dropping

Dropping Application

The deadline for dropping subjects for Midyear 2023 is 01 December 2023, Friday. Please file your dropping application via CRS.

To apply for dropping this semester, please follow these steps:

1. Submit your dropping application via the dropping module on CRS.

2. Inform your instructor of your intent to drop and ask for his/her approval.

3. Inform your program adviser and proceed with online advising.

4. After online advising, wait for the approval of the Dean via CRS module. The College Secretary will approve your dropping application on behalf of the Dean.

Note: Email cmcocs.upd@up.edu.ph when your dropping application has been endorsed by your program adviser/ department chair. Please use this format:

*SUBJECT: Application for Dropping_semester and academic year_(Surname of Student)_(specific degree program e.g. MA Communication, MA Media Studies (Film), MA Media Studies (Broadcast), PhD Media Studies, etc.)

*Please follow this format so we can easily track your application.

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Request: Application for Dropping for (semester and academic year)

Reason for dropping:

IMPORTANT: ANSWER the google form: https://forms.gle/p7bCrsZumNQsLX9p7

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

5. For Payment: Use the "Settlement of Outstanding Transaction" module via CRS. The student MUST pay the dropping fee to finalize her/his/their dropping application.

IMPORTANT NOTE: If the student’s status is already “for payment”, student may create his/her own Payment Slip using the “Settlement of Outstanding Transaction” module in his/her CRS account.

Note (Lifted from CRS dropping module):

a. Paid. This is the final stage of a successful dropping application. You will see a grade of DRP for the class only when your class instructor officially submits your grade at the end of the semester.

b. Canceled. You may cancel an active (i.e. unpaid) dropping application anytime. Canceling an application cannot be undone. You may however, submit another dropping application should you decide to proceed with dropping the class.

c. Instructor's Consent Withheld. Once your instructor withholds their consent for your dropping application, then it is considered terminated. However, if you manage to convince your instructor otherwise, you may then submit a new application.

Request for Document and Certification

HOW TO REQUEST FOR DOCUMENTS AND CERTIFICATION

The Office of the College Secretary, as the official record keeper at the college level, is responsible for issuing certifications for students. OCS may issue the certification upon the request of the student. You may request the following certification at the OCS window (first floor of the Plaridel Building) and look for Ms. Janine/ Mr. Mans.

True Copy of Grades
Certificate of Enrollment
Certificate of Completion
Certificate of Good Scholastic Standing
Certificate of Non-Contract
Certificate of Curriculum Weighted Average
Permit to Transfer (Shifting out)
Certificate of Bona fide Student
Certificate of Candidacy for Graduation (Not applicable for graduated CMC student)
Certificate of Candidacy for Graduation and GWA
Certificate of Current Enrollment
Certificate of CWA and Ranking
Certificate of Enrolled Subject (Form 5)
Certificate of Enrollment for Residency
Certificate of GWA-graduated students must submit the (OTR)
Certificate of Remaining Units
Certificate of Subject Credited to the Program
Certificate of Units Earned
Certificate of Year Level
Property Clearance (Shifting out)
Certified true copy of Form 5

REMINDERS:

1. To request for the Certificate of GWA, graduated student must attach a copy of TOR.

2. For the certificate of good moral character, students must first secure a clearance from the Student Disciplinary Council before OCS can issue said certificate. Clearance application is now available online via http://bit.ly/sdcclearance

Thank you.

Request for Document

Request for diploma

The Office of the College Secretary (OCS) is accepting requests for the claiming of diploma starting 13 September 2023. The claiming of diploma is temporarily suspended due to the registration period.

Please email cmcocs.upd@up.edu.ph to request for a copy of your diploma.

For those who want to request for a hardcopy of their diploma, please indicate this on the "Request" item. Our admin staff will send you the instructions on how to claim your diploma.

Subject: Surname, First Name_Request for diploma

Email us your request for a diploma. Don't forget to include the following details in your letter:

1. Complete Name

2. Student Number

3. Degree Program

4. Semester and Academic Year of Graduation

5. Have you been cleared by the University: (Yes/No)

6. Request: For a digital copy OR hard copy of the diploma of Surname, First Name MI.

Attach your UP ID and/or any government-issued ID with picture.

Our admin staff will assist you with your request.

Thank you.

Request for diploma

Completion/Removal Permit

Completion/ Removal of INC/ 4.0

Removal of INC

What is a grade of "INCOMPLETE" (INC)? Click here.

A student is given one (1) academic year to complete the requirements of a course where they received an INC. A course with an INC may not be re‐enrolled within the prescription period (approved by Board of Regents at its 1379th Meeting on 3 April 2023).

A student can complete their INC as long as they are enrolled in any CU of the University. For instance, a student need not enroll in residence in the CU where they incurred the INC so long as they are enrolled in their home CU. In the same manner, a student cross‐enrolled in another CU, need not enroll in residence in their home CU to complete an INC incurred in their home CU.

Source: OVPAA Memorandum No. 2023-55. Harmonized Policies and Procedures R/T Admissions, Student Progress, and Graduation, 21 April 2023.

For more details, please read the University policy on the removal of INC.

Removal of 4.0

What is a grade of 4.00? Click here.

There shall be a regular period for removing grades of "4" before the start of each semester. Such grade may no longer be improved after the end of the third regular removal period immediately following the semester/ term in which the grade was incurred (i.e. one (1) academic year). A grade of "4" received, after removing a grade of "Inc," however, must be removed within the remaining portion of the prescribed period for the removal of the original grade of 'Inc".

For more details, please read the University policy on the removal of the grade of 4.0.

Students who are not enrolled in any subject but who want to complete an "Inc" or "4" must enroll for residence. Registration for residence should be done during the regular enrolment period. Students shall pay the registration fee. If the "Inc" is to be removed by an examination, the students shall also pay the removal fee, if required. [For the removal of a grade of "4"], in order to take the removal examination, the removal examination fee, if required, should be paid.

CMC Policy on the Removal of INC and 4.0

1. If the faculty allows a student to complete/ remove an INC or 4.0 incurred in the current semester for a course that is a prerequisite to a higher course that the student needs to take in the next semester, the completion grade MUST be submitted a day before the first day of registration.

2. If the INC or 4.0 is incurred in a previous semester but will be completed within the completion period, the last day of classes of the current semester will be the last day of submission of requirements for grade completion.

3. To be able to complete/ remove an INC or 4.0, the student should present the completion form (UP Form 25) certified by the Office of the College Secretary. The STUDENT should submit the form at the Office of the College Secretary at least five days before the scheduled examination/ date of completion.

How to request for UP Form 25:

Permit for Completion [of Requirements]/ Removal Examination

Please follow these steps so we can process your request:

Step 1. The Student fills out UP Form 25 (click here).

Step 2. The Student submits the form at the Office of the College Secretary in person OR emails the accomplished form to cmcocs.upd@up.edu.ph at least five days before the scheduled examination/ date of completion. Student may request the form in person at the college, or access the form through the website.

If you will submit via email, please follow this format

*SUBJECT: Request for UP Form 25 of (Surname of Student)_(specific degree program e.g. MA Communication, MA Media Studies (Film), MA Media Studies (Broadcast), PhD Media Studies, etc.)

*Please follow this format so we can easily track your application.

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Document/s Requested: UP Form 25

Purpose of request:

Requested by: (Complete Name)

ATTACH a scanned copy (front and back) of your UP ID (preferably), or any government-issued ID.

Step 3. The Student Records Evaluator verifies if the student is enrolled during the semester and checks if the removal is within the prescribed time of one academic year.

If the completion/ removal is NO LONGER within the prescribed period, the Student retakes the course.
If the completion/ removal is within the prescribed period, OCS will notify the student to finalize the permit.

Step 4. The Student pays the removal fee, if needed (i.e. for removal exam).

If payment is needed, the Student may pay at the UP Cash Office (beside PNB at the UP Shopping Center) or via GCash (click this for the instructions). Submit the permit together with the receipt at the CMC Office of the College Secretary (OCS) for processing. If you paid via GCash, please attached the transaction receipt/ proof of transaction.

Step 5. The College Secretary approves the permit for completion.

Step 6. The Student informs and submits the UP Form 25/ Completion Form to the Faculty administering the completion, along with the requirements for completion (e.g. paper, exam, production output, thesis, etc.).

Step 7. The Faculty administering the completion

Signs the permit for completion.
Enters the grade online.
Prints the report of grade.
Attaches the permit for completion to the report of grade and submits to the department chair for signature.

Thank you.

Late Filing of Applicaton for Graduation

Late Filing of Application for Graduation

The deadline for students to file application for graduation as of the end of the first semester of AY 2023-2024 is 27 September 2023, Wednesday, 5:00 pm. If you fail to submit your application for graduation, you have to submit an appeal.

The following are the steps for the late filing of application for graduation:

1. Student makes a letter of appeal for late application for graduation addressed to the University Registrar, Prof. Maria Vanessa P. Lusung-Oyzon, PhD. Please specify your reason for late filing of application for graduation.

Note: Student should affix his/her e-signature on the letter.

For graduate students, kindly ask Prof. Violeda A. Umali, PhD, Graduate Studies Department Chair, to endorse your appeal letter.

2. Student submits the accomplished application for graduation form (Download the application form here) and the appeal letter to the Office of the College Secretary.

IMPORTANT: Answer the google form: https://forms.gle/4gahwh9spA69aKKt8

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

Email the said letter to cmcocs.upd@up.edu.ph

SUBJECT: Late Filing of Application for Graduation for (Semester and AY) of (Surname of Student)_(Degree Program e.g. MA Comm, PhD Media Studies, BA BC, BA Journ, MA Media Studies (Film) etc.)

Please follow this format so we can assist you properly.

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Request: Endorsement of Appeal for Late Application for Graduation for (semester and academic year)

IMPORTANT: ATTACH the letter of appeal for late application for graduation.

*3. Student sends the endorsed letter to the OUR via email: our.updiliman@upd.edu.ph, along with the Curriculum Checklist evaluation of SRE.

*4. Payment for the late filing of application for graduation will be done once the ECQ is lifted and UPD offices go back to normal operations.

*Due to our current setup, OCS will facilitate the submission of the appeal to OUR.

Request for Cert of Good Moral Character

Request for Certificate of Good Moral Character

Student must secure first a clearance from the Student Disciplinary Council before OCS can issue the said certificate. Clearance application is now available online via http://bit.ly/sdcclearance

Once you get the digital copy of your clearance, follow the steps for requesting a document and send an email to OCS along with the digital copy of your clearance as attachment.

Student Loans

Concerns on Student Loans

Please see Memorandum No. LRS-2021-021 from the Office of the Vice-Chancellor for Student Affairs on the Moratorium on Student Loans for the Midyear Term 2021.

For more information on scholarships and grants offered by the University, visit this link.

Payment of Unsettled Transaction Starting Second Semester AY 2019-2020

For those who already paid their unsettled transaction (Tuition Payment, CoM Payment, Dropping Payment, and LOA Payment) staring Second Semester AY 2019-2020, you may now use the NEW MODULE "Settlement of Outstanding Transaction" in your CRS accounts. You will no longer need to send the payment details to the OUR to settle your outstanding transaction.

Please follow these steps:

1. Login to your CRS account;

2. Open the "Settlement of Outstanding Transaction" module;

3. Generate "Payment Slip"

4. Encode payment details in the "ADD PAYMENT" button;

5. If everything is in order, UP Diliman Cash Office validates your payment.

Thank you.

Overloading and Underloading

Application for Overloading or Underloading

Click here to know about the prescribed academic load.

To apply for overloading, please submit a letter of request and accomplish this form.

Based on an existing CMC overloading form, a graduating student is only allowed to apply for a heavier load during his/her/their final semester. If you have questions or concerns regarding overloading, please contact your Department Chair/ Program Adviser or email us at cmcocs.upd@up.edu.ph.
Follow these instructions:

1. Message OCS via email

Indicate the following:

Name

Degree Program

Student No.

Program Adviser

Application for Overloading

2. Use the subject line: Surname_Degree Program_Overloading for --- Semester Academic Year

3. Answer the google form: https://forms.gle/ez4WbUFVrdwZB16s7

To apply for underloading, please use the UNDERLOADING module in CRS. Per Memo MVPLO 2023-12, dated 30 August 2023, the online underloading process will supplant the manual process we are currently implementing in the college.

Please inform your program adviser regarding your underloading application.

The following documents/ certifications must be submitted to OCS for the Underloading Acknowledgment. Please bring TWO copies of each document. ONLY THE HARD COPIES of documents/ certification will be received by the OCS. Please submit the documents starting 05 February 2024 until the end of classes, 01 June 2024. OCS will only acknowledge your application in CRS upon receipt of the needed documents.

Please remember that the submission of underloading application and supporting documents is for acknowledgment purposes only. Filing for underloading does not automatically make the student eligible to graduate with honors despite underloading. The approval process of graduating with honors despite underloading goes through the college assembly and the CSAPG.

NEEDED DOCUMENTS/ CERTIFICATION:

1. For HEALTH REASONS: Medical certification to be confirmed by the University Health Service

2. For UNAVAILABILITY OF SUBJECTS: Certification by the adviser and copy of schedule of classes

3. For EMPLOYMENT: Copy of payroll and appointment papers indicating, among others, the duration of employment

4. For NO MORE COURSES TO TAKE BASED ON THE CURRICULUM: Certification of no more courses to take

Follow the instructions below and take note of the important reminders.

Source: Memo MVPLO 2023-12, dated 30 August 2023

Submission Process

•The student files their underloading online through their Underloading module in CRS, indicating the reason for the underloading. In the case of unavailability of courses, the student lists the courses they intended to take.

•The student should take note of the documentary requirements for the underloading reason given.

•The student consults with its adviser for endorsement.

•The adviser endorses the underloading using their Underloading Endorsement module.

•The student proceeds to its college with the documentary requirements for acknowledgement.

•The college checks the documents submitted by the student against the documentary requirements.

•The college then notes and put the underloading on file.

•The underloading form may be printed by the student, college, and the OUR using its respective modules.

Important notes on Underloading

•Only Bachelor, Associate, and non-major students may file for underloading.

•There is no minimum regular load for the optional Midyear term. Underloading submission is not possible.

•The filing of underloading must be accomplished within the term the student is underloaded, but the submission of online application must be done on or before the deadline of Change of Matriculation.

•A filed underloading does not make the student eligible for inclusion in the University and College Scholars lists.

•Filing for underloading does not automatically make the student eligible to graduate with honors despite underloading. The approval process of graduating with honors despite underloading goes through college assembly and the CSAPG.

•A pending underloading submission is automatically canceled when the student with minimum regular load completes its registration or upon change of matriculation which makes the student no longer underloaded.

Thank you.

Readmission from Leave of Absence for Second Sem, AY 2023-2024

We are now accepting requests from undergraduate and graduate students for readmission from LOA. The deadline for filing of request for readmission for the second semester of AY 2023-2024 is January 15, 2024, Monday.

The following are the steps for readmission from a leave of absence:

1. Student accomplishes return from LOA form: https://our.upd.edu.ph/files/announce/ONLINE-SUBMISSION-OF-REQS-FOR-UAS-FIRST-SEMESTER-2020-2021.pdf

Student should email the form to cmcocs.upd@up.edu.ph Use this format:

SUBJECT: Application for Readmission from Leave of Absence (Please specify: one semester only OR more than one semester) of (Surname of Student)_(specific degree program e.g. MA Communication, MA Media Studies (Film), MA Media Studies (Broadcast), PhD Media Studies, etc.)

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Request: Application for Readmission from Leave of Absence (one semester only/ more than one semester) - please indicate what semester and academic year do you plan to be readmitted (e.g. First Sem AY 2020-2021)

Reason for LOA:

ATTACH the following documents:

1. Scanned copy of your accomplished Return from LOA Form

2. Scanned copy of your filled-out Student Directory with photo (you may download here)

3. Soft copy of your certificate of compliance from the UP Diliman Health Service if returning from LOA for more than one semester OR if the reason for filing the LOA was due to health/medical reasons regardless of the number of semesters (click here to view the detailed instructions)

IMPORTANT: Answer the google form: https://forms.gle/zkdZMe3ETkxf23udA

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

2. Submit the hard copy of the documents to the Office of the College Secretary at UP CMC Plaridel Hall. Send us also a scanned/soft copy of the required documents at cmcocs.upd@up.edu.ph.

3. OCS evaluates the documents and submits the documents to the Office of the University Registrar (OUR). Upon verification of OCS that the submission is in order, the student will be notified by the college of your admission/readmission.

NOTE:

For students who have been on LOA for more than one semester or whose reason for filing a LOA is health/ medical condition, please proceed to the UP Health Service for your medical exam.

Thank you very much.

Read LOA (1 sem)

Readmission from AWOL (one sem only) for Second Sem, AY 2023-2024

We are no longer accepting requests for readmission for the second semester, AY 2023-2024.

The deadline for filing of request for readmission for the second semester of AY 2023-2024 is January 4, 2024, Thursday.

The following are the steps for readmission from absence without leave/ AWOL (more than one sem):

1. Student writes a letter of intent to be readmitted to the college. The letter should be addressed to:

Prof. Fernando dlC. Paragas, PhD

Dean, College of Mass Communication

University of the Philippines Diliman

Depending on the reason for AWOL, the student should attach supporting documents (e.g. certificate of employment, if work related, medical certificate, if health related, etc.) that would help explain their AWOL status.

Student should email the appeal letter to cmcocs.upd@up.edu.ph. Use this format:

SUBJECT: Application for Readmission from AWOL (one sem only) of (Surname of Student)_(specific degree program e.g. MA Communication, MA Media Studies (Film), MA Media Studies (Broadcast), PhD Media Studies, etc.)

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Program Adviser:

Request: Application for Readmission from Absence Without Leave (one semester only) - please indicate what semester and academic year do you plan to be readmitted (e.g. Second Sem AY 2020-2021)

Last semester of enrollment (e.g. First Sem AY 2020-2021):

Reason for AWOL:

ATTACH your signed appeal letter addressed to the Dean and/or supporting document/s.

IMPORTANT: Answer the google form: https://forms.gle/zkdZMe3ETkxf23udA

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

2. Student receives and fills-out a soft copy of the readmission form sent by the Student Records Evaluator (SRE). Kindly wait for the advise from the Office of the College Secretary.

3. Student asks for the endorsement and signature of his/her/their Program Adviser and Department Chair/Institute Director.

Note: Student should inform his/her/their program adviser and Department Chair/ Institute Director about his/her/their request for readmission from AWOL. If the adviser and/or Department Chair/ Institute Director cannot sign the form using e-sig, the following can be submitted (please get their approval):

a. Email from program adviser/ Department Chair/ Institute Director which states that they are endorsing your appeal

b. Signed certification of endorsement issued by your program adviser/ Department Chair/ Institute Director

Department/ Institute email:

Department of Broadcast Communication

Department of Communication Research

Department of Journalism

up.journ.dept@mail.com

UP Film Institute

4. Student submits the endorsed appeal form for readmission to the College Secretary (cmcocs.upd@up.edu.ph) under the same email thread.

5. Student waits for the approval of the Dean. OCS will inform you about the result of your appeal via email.

6. If the appeal is approved by the Dean, student must contact/ proceed to the UP Health Service for the medical examination. Please claim your medical certificate.

7. Student pays the AWOL fee (click here to view the instructions on how to pay and to download the Payment Slip).

8. Student submits the hard copy of the following documents to the Office of the College Secretary at UP CMC Plaridel Hall. Send us also a scanned/soft copy of the required documents to cmcocs.upd@up.edu.ph (same email thread):

a. Proof of payment of AWOL fee and soft copy of the filled-out Payment Slip (click here to view the instructions on how to pay and to download the Payment Slip)

b. Filled-out Student Directory with photo (you may download it here)

c. Medical certificate from the UP Diliman Health Service if AWOL for more than 1 semester or if the reason for AWOL is health/ medical.

Note: The readmission request will not be processed if the student fails to submit the above-mentioned documents. Please submit a hard copy (OCS office) AND digital copy (OCS email; same email thread) of all the required documents.

9. OCS evaluates the documents and submits the documents to the Office of the University Registrar (OUR). Upon verification of OCS that the submission is in order, the student will be notified by the college of your admission/readmission.

IMPORTANT NOTE: PLEASE CHECK YOUR CRS ACCOUNT FOR DEFICIENCY/IES

Please check your CRS account for any deficiencies (e.g. unpaid tuition fee

in the previous semester/s). Please settle your deficiency first. We can only start the readmission process after you settle your deficiency.

Thank you very much.

ReAd from AWOL (1 sem)

ReAd from AWOL

Readmission from AWOL (more than one sem) for Second Semester, AY 2023-2024.

We are no longer accepting requests for readmission for the second semester, AY 2023-2024.

The deadline for filing of request (via email or onsite submission) for readmission for the second semester of AY 2023-2024 is January 4, 2024, Thursday.

Please follow these steps for readmission from absence without leave/ AWOL (more than one sem):

FOR GRADUATE STUDENTS:

1. Student writes a letter of request for readmission to the college. The letter should be addressed to:

Prof. Fernando dlC. Paragas, PhD

Dean, College of Mass Communication

University of the Philippines Diliman

THROUGH: Prof. Violeda A. Umali, PhD

Chair, Graduate Studies Department

College of Mass Communication

University of the Philippines Diliman

2. Send the letter to cmcgsd.upd@up.edu.ph for the evaluation of the Graduate Studies Department.

Use this format:

SUBJECT: Application for Readmission from AWOL (one sem only) of (Surname of Student)_(specific degree program e.g. MA Communication, MA Media Studies (Film), MA Media Studies (Broadcast), PhD Media Studies, etc.)

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Request: Application for Readmission from Absence Without Leave (more than one semester) - please indicate what semester and academic year do you plan to be readmitted (e.g. Second Sem AY 2020-2021)

Reason for AWOL:

ATTACH your signed appeal letter addressed to the Dean and/or supporting document/s.

IMPORTANT: Answer the google form: https://forms.gle/zkdZMe3ETkxf23udA

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

FOR UNDERGRADUATE STUDENTS:

1. Student writes a letter of request for readmission to the college. The letter should be addressed to:

Prof. Fernando dlC. Paragas, PhD

Dean, College of Mass Communication

University of the Philippines Diliman

THROUGH: Asst. Prof. Ma. Ivy A. Claudio

College Secretary

College of Mass Communication

University of the Philippines Diliman

Depending on the reason for AWOL, the student should attach supporting documents (e.g. certificate of employment, if work related, medical certificate, if health related, etc.) that would help explain their AWOL status.

Student should email the letter to cmcocs.upd@up.edu.ph. Use this format:

SUBJECT: Application for Readmission from AWOL (one sem only) of (Surname of Student)_(specific degree program e.g. MA Communication, MA Media Studies (Film), MA Media Studies (Broadcast), PhD Media Studies, etc.)

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Request: Application for Readmission from Absence Without Leave (more than one semester) - please indicate what semester and academic year do you plan to be readmitted (e.g. Second Sem AY 2020-2021)

Reason for AWOL:

ATTACH your signed appeal letter addressed to the Dean and/or supporting document/s.

IMPORTANT: Answer the google form: https://forms.gle/zkdZMe3ETkxf23udA

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

2. Student Records Evaluator (SRE) evaluates student's records and asks student to fill out the readmission form. Kindly wait for the email response/ instructions from the Office of the College Secretary.

3. Student consults with the Office of Counseling and Guidance (OCG) for clearance. OCG will issue a report regarding the consultation.

Note: Please contact the OCG through https://www.facebook.com/ocg.upd.

4. Student asks for the endorsement and signature of his/her/their Program Adviser and Department Chair/Institute Director.

Note: Student should inform his/her/their program adviser and Department Chair/ Institute Director about his/her/their request for readmission from AWOL. If the adviser and/or Department Chair/ Institute Director cannot sign the form using e-sig, the following can be submitted (please get their approval):

a. Email from program adviser/ Department Chair/ Institute Director which states that they are endorsing your appeal

b. Signed certification of endorsement issued by your program adviser/ Department Chair/ Institute Director

Department/ Institute email:

Department of Broadcast Communication

Department of Communication Research

Department of Journalism

up.journ.dept@mail.com

UP Film Institute

5. Student submits the endorsed appeal form for readmission to the College Secretary (cmcocs.upd@up.edu.ph) under the same email thread.

6. Student waits for the approval of the Dean. OCS will inform you about the result of your appeal via email.

7. If the appeal is approved by the Dean, student must contact/ proceed to the UP Health Service for the medical examination. Please claim your medical certificate.

9. Student pays the AWOL fee (click here to view the instructions on how to pay and to download the Payment Slip).

10. Student submits the hard copy of the following documents to the Office of the College Secretary at UP CMC Plaridel Hall. Send us also a scanned/soft copy of the required documents to cmcocs.upd@up.edu.ph (same email thread):

a. Proof of payment of AWOL fee and soft copy of the filled-out Payment Slip (click here to view the instructions on how to pay and to download the Payment Slip)

b. Filled-out Student Directory with photo (you may download it here)

c. Medical certificate from the UP Diliman Health Service if AWOL for more than 1 semester or if the reason for AWOL is health/ medical.

Note: The readmission request will not be processed if the student fails to submit the above-mentioned documents. Please submit a hard copy (OCS office) AND digital copy (OCS email; same email thread) of all the required documents.

11. OCS evaluates the documents and submits the documents to the Office of the University Registrar (OUR). Upon verification of OCS that the submission is in order, the student will be notified by the college of your admission/readmission.

IMPORTANT NOTE: PLEASE CHECK YOUR CRS ACCOUNT FOR DEFICIENCY/IES

Please check your CRS account for any deficiencies (e.g. unpaid tuition fee

in the previous semester/s). Please settle your deficiency first. We can only start the readmission process after you settle your deficiency.

Thank you very much.

Appeal for extension of waiver of MRR for AY 2023-2024

We are now accepting appeals from undergraduate and graduate students for the extension of waiver of MRR for AY 2023-2024. Below is the deadline for filing of the appeal:

First Semester, AY 2023-2024

Graduate students: July 7, 2023

Undergraduate students: July 7, 2023

Second Semester, AY 2023-2024

Graduate students: January 15, 2024, Monday

Undergraduate students: January 29, 2024, Monday

Note: Per OVPAA Memorandum No. 2021-91, OVPAA Memo No. 2021-122, OVPAA Memo No. 2022-09, the maximum residence rule is suspended in the Second Semester AY 2019-2020, AY 2020-2021 , and AY 2021-2022.

FOR GRADUATE STUDENTS:

1. Student writes a letter of request for the extension of waiver of MRR. Please explain why you have to request for an extension and your study plan to finish your degree. The letter should be addressed to:

Prof. Fernando dlC. Paragas, PhD

Dean, College of Mass Communication

University of the Philippines Diliman

THROUGH: Prof. Violeda A. Umali, PhD

Chair, Graduate Studies Department

College of Mass Communication

University of the Philippines Diliman

2. Send the letter to cmcgsd.upd@up.edu.ph for the evaluation of the Graduate Studies Department.

Use this format:

SUBJECT: Request for extension of waiver of MRR of (Surname of Student)_(specific degree program e.g. MA Communication, MA Media Studies (Film), MA Media Studies (Broadcast), PhD Media Studies, etc.)

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Request: Request for extension of waiver of MRR for (specify the semester and AY)

Reason for AWOL:

ATTACH your signed appeal letter addressed to the Dean and/or supporting document/s.

IMPORTANT: Answer the google form: https://forms.gle/zkdZMe3ETkxf23udA

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

FOR UNDERGRADUATE STUDENTS

The following are the steps for appeal for extension of waiver of MRR:

1. Student writes a letter of appeal for waiver/ extension of waiver of MRR. Please explain why are you requesting for an extension and specify your study plan to finish your degree. The letter should be addressed to the Dean, Prof. Fernando dlC. Paragas, PhD.

IMPORTANT: Student should email the letter to cmcocs.upd@up.edu.ph

ANSWER the google form: https://forms.gle/zkdZMe3ETkxf23udA

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

Student should email the form to cmcocs.upd@up.edu.ph. Use this format:

SUBJECT: Appeal for extension of waiver of MRR of (Surname of Student)_(specific degree program e.g. MA Communication, MA Media Studies (Film), MA Media Studies (Broadcast), PhD Media Studies, etc.)

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Request: Appeal for extension of waiver of MRR

Reason for Appeal:

ATTACH your signed appeal letter addressed to the Dean and/or supporting document/s.

2. Student receives and fills-out a soft copy of the MRR Extension form sent by the Student Records Evaluator (SRE).

3. Student asks for the endorsement and signature of his/her Program Adviser and Department Chair/Institute Director.

Note: Student should send a message to his/her program adviser and Department Chair/ Institute Director about his/her appeal. If your adviser and/or Department Chair/ Institute Director cannot sign the form using e-sig, you may submit either of the following (please get their approval):

a. Email from program adviser/ Department Chair/ Institute Director which states that they are endorsing your appeal

b. Signed certification of endorsement issued by your program adviser/ Department Chair/ Institute Director

4. Student submits the endorsed appeal form for readmission to the College Secretary (cmcocs.upd@up.edu.ph) under the same email thread.

5. Student waits for the approval of the Dean. OCS will inform you about the result of your appeal via email.

Appeal for waiver of MRR

Application for graduation

Application for graduation for the Second Semester AY 2023-2024

The deadline for students to file an application for graduation as of the end of the second semester of academic year 2023-2024 is 21 February 2024.

Please follow these instructions:

1. Download the application form here.

2. Email the filled-out application form to cmcocs.upd@up.edu.ph (for undergraduate students) or to cmcgsd.upd@up.edu.ph (for graduate students).

IMPORTANT REMINDER

ANSWER the google form: Application for Graduation

For security purposes, the form is only accessible through your UP mail account. If you cannot secure a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

Email us. Use this format:

*SUBJECT: Application for Graduation_(Semester and Academic Year)_ (Surname of Student)_(specific degree program e.g. MA Communication, MA Media Studies (Film), MA Media Studies (Broadcast), PhD Media Studies, etc.)

*Please follow this format so we can easily track your application.

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Student Number:

Request: Application for Graduation as of the end of (Semester and Academic year)

ATTACH the accomplished application for graduation form.

Consent for checklist

Consent to access student's checklist

Student submits a signed consent form that gives their department chair, adviser and registration staff access to their checklist and other registration materials. The Office of the College Secretary (OCS) will then send the updated checklists to designated faculty advisers. *If a student does not want to sign the consent form, student proceeds to pre-advising without their checklist.

*Note: Please discuss this with your adviser.

For students who did not receive a copy of the consent form through your email or were unable to send a signed copy to the OCS, you may access the consent form below:

For undergraduate students, send the signed form (e-signature is accepted) at cmcocs.upd@up.edu.ph :

BA Broadcast Media Arts and Studies: Authorization form to access student's checklist

BA Communication Research: Authorization form to access student's checklist

BA Film: Authorization form to access student's checklist

BA Journalism: Authorization form to access student's checklist

For graduate students, send the signed form (e-signature is accepted) at cmcgsd.upd@up.edu.ph : Authorization form to access student’s checklist

IMPORTANT REMINDER

Email the signed form (e-signature is accepted) to cmcocs.upd@up.edu.ph (for undergraduate students) or to cmcgsd.upd@up.edu.ph (for graduate students).

Use this format:

*SUBJECT: Surname_Program_Consent Form (e.g. Claudio_BA BC_Consent Form)

*Please follow this format so we can easily track your application.

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Student Number:

ATTACH the signed consent form.

LOA for unregistrered students

Processing of Crediting Concerns

The Office of the College Secretary will accept inquiries and requests regarding the crediting of courses starting October 23, 2023, Monday.

We will process ALL crediting concerns of undergraduate students from 04 March until 26 April 2024. Concerns from students who are graduating this academic year will be prioritized.

IMPORTANT REMINDER:

Crediting period

Each semester OCS opens the application for crediting of courses for S1/S2/T1/T2. The application opens a month after the DEADLINE FOR CHANGE MAT UNTIL the DEADLINE FOR DROPPING SUBJECTS. OCS will process all applications received during this period -as long as OCS receives the student's email request.

The student is given one academic year upon admission to the program to process the request for crediting of courses. After which, the student is expected to take all the necessary courses in UP Diliman to complete their program. OCS will not accept request for crediting from the student after the student's first year (one acad year) in the program. Students admitted in CMC undergraduate program prior to the first semester of AY 2023-2024 are given until MYT 2023-2024 to process their request for crediting.

Please take note of the following CMC rule for the crediting of common courses and electives:

College rule on the crediting of common courses

Common courses (i.e. Comm 100, Comm 110, Comm 120, and Comm 140), taken by transferee 1 from other UP Constituent Units shall be automatically credited. Transferee 2 from other universities MUST take Comm 100 in their first semester in the college and other common courses after obtaining a passing grade in Comm 100. Comm 130 Media and Communication Theories course MUST be taken by shiftees and transferees in the College of Mass Communication.

College rule on the crediting of electives

To credit the courses as electives in their new program which were taken by Shiftee 1 (from UP CMC), Shiftee 2 (from UP Diliman) and Transferee 1 (from UP constituent universities) in their previous program, the shiftee/ transferee must secure the approval of her/his/their department to credit the courses as electives. The student is given one academic year, after their admission to the program, to secure the recommendation, after which the student is expected to take the electives in their program.

Provided that in the crediting of electives, the University rule shall be followed:

For students who shifted from one (1) program to another, the electives to be considered shall be selected according to the following order of priority:

a. Electives taken in the program where the student is graduating will be selected in chronological order;

b. Electives taken in the previous program and acceptable as electives in the second program will be selected in chronological order; and

c. Prescribed courses taken in the previous program but qualify as electives in the second program will be selected in chronological order.

Prerequisite/ co-requisite

Please be mindful of the prerequisites/ co-requisites of a course (See CRS Remarks on Prereq/ Co-req, if any). Please make sure to satisfy the prereq/co-req requirement of a course, before enrolling in said course. We will not credit the course, unless the prereq/ co-req is satisfied. If you are a shiftee from UP DILIMAN, all the common courses/ major [required] courses taken in the College of Mass Communication are automatically credited, as long as the prereq/co-req is satisfied.

Please follow these steps:

1. Student writes a letter to the Dean through the Department Chair/ Institute Director and College Secretary to inform the college and their home unit of their intent to apply for crediting of courses taken in their previous degree program. Follow this format:

Date

Prof. Fernando dlC. Paragas, PhD

Dean, College of Mass Communication

Through:

Asst. Prof. Ma. Ivy A. Claudio

College Secretary

Name of Department Chair/ Institute Director

Department Chair/ Institute Director

Name of Department/ Institute

Dear Dean Paragas:

[Body of the letter]

Very truly yours

Signature over name of student

Student Number

Degree Program

2. Student sends email to cmcocs.upd@up.edu.ph

IMPORTANT REMINDER

Use this format:

*SUBJECT: Crediting concern of (Surname of Student)_(specific degree program i.e. BA BMAS, BA CRes, BA Journalism, BA Film, etc.)

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Adviser:

Type of admission and classification: S1/ S2/ T1/ T2

Semester and Academic Year of admission to your current degree program:

Request: (please specify your request - e.g. Crediting of Math 11 to satisfy Math 2 requirement)

Crediting concern: (Please provide the details of your request)

IMPORTANT: ATTACH all supporting documents

1. Letter addressed to the Dean

2. Copy of TCG/ TOR from previous program (if you do not have an available copy with you, please attach the letter to the dean and send the email to OCS. Mention in your email that the copy of TCG/ TOR is not yet available.)

3. SRE contacts students via email to fill up the crediting form. Please wait for the acknowledgment of your email. If you have not received the acknowledgement after 3 working days (weekend and holidays not counted), please proceed at the OCS window. Bring a printed/ hard copy of the supporting documents.

4. The Student secures the Automatic Validation of Course/s as Electives Form/ Validation Form from the Office of the College Secretary. Depending on the type of request, OCS may advise the student on the next steps. Otherwise, steps 5 - 11 will apply.

5. The Student secures a recommendation from his/her/their Program Adviser. This should be reflected on the form.

6. The Student submits the letter and the form to the Department Chair/ Institute Director.

7. The Department Chair acts on the request.

8. The College Secretary acts on the request.

9. The Dean acts on the request.

10. OCS acts on the request.

11.1. IF THE REQUEST IS APPROVED:

The SRE will credit their electives following these University RULES will apply:

Rule 2: Electives taken in the previous program and acceptable as electives in the second program will be selected in chronological order; AND

RULE 3: Prescribed courses taken in the previous program but qualify as electives in the second program will be selected in chronological order.

11.2. IF THE REQUEST IS DISAPPROVED:

The SRE will credit their electives following these University RULES will apply:

Rule 1 only: Electives taken in the program where the student is graduating will be selected in chronological order.

IMPORTANT NOTE:

However, if, later on, the student decides to take electives in their current degree program, despite the approval of their request, the following University rules will apply according to the following order of priority:

a. Electives taken in the program where the student is graduating will be selected in chronological order;

b. Electives taken in the previous program and acceptable as electives in the second program will be selected in chronological order;

c. Prescribed courses taken in the previous program but qualify as electives in the second program will be selected in chronological order.

Thank you very much.

Shifting Application

Application for shifting to the BA FILM program for the SECOND semester, AY 2023-2024 is now open.

Only the BA Film program will accept SHIFTEES (students from UP Diliman only) this coming semester.

The following degree programs will NOT accept applications for shifting* or transfer** for the Second Sem AY 2023-2024:

BA Broadcast Media Arts and Studies
BA Communication Research
BA Journalism

To know more about our undergraduate degree programs, please click here.

*Shifting applications are classified into Shifting 1 (S1): Shifting Application to another Degree Program Within the College, and Shifting 2 (S2): Shifting Application to another Degree Program Within Diliman.

**While transfer applications are classified according to Transfer 1 (T1): Transfer Application from Other Constituent Universities, and Transfer 2 (T2): Transfer Application from Other Schools or Universities, Transfer Application of Foreign Students from Other Schools or Universities Abroad, and Second Degree Applicants

SCHEDULE OF ACTIVITIES, DEADLINES, AND REQUIREMENTS

Application deadline for S1/S2: January 4, 2024 Thursday, 5:00 pm
- (DUE TO THE CLOSURE OF PLARIDEL HALL MAIN BUILDING, WE WILL ONLY ACCEPT DIGITAL COPY OF YOUR DOCUMENTS. Please email the documents at cmcocs.upd@up.edu.ph)
For inquiries, please email cmcocs.upd@up.edu.ph
Incomplete requirements will not be accommodated. Please comply with the onsite and online submission procedures.
Essay exam and/or interview for qualified applicants (Please see schedule below.)

ADMISSION REQUIREMENTS FOR S1/S2 FROM UP DILIMAN

IMPORTANT NOTE: Only the BA Film program will accept shiftees (students from UP Diliman only) this incoming semester. Please submit both the hard copy and digital copy of the requirements.

Must have completed at least 30 units of course credits

Note: Per UP OUR FAQs, units earned from courses enrolled and completed in Second Semester AY 2021-2022 are considered earned units.

Must meet the minimum general weighted average or curriculum weighted average (GWA/CWA) of the degree program applied for:

BA Film: 2.25 or better

Note: On 21 May 2020, the BOR approved the UP Diliman Executive Committee’s resolution to NOT include all grades received for the Second Semester AY 2019-2020 in the computation of the GWA. (Supplemental FAQs for UP Diliman)

Must pass the interview and examination

Schedule:

Exam: TBA
Interview: TBA

Note: For BA Film Applicant, you may also submit a creative portfolio (OPTIONAL): 10 photos or 2 minutes video reel (please submit the portfolio as an attachment to your application or include the link in your email)

HOW TO SUBMIT YOUR REQUIREMENTS VIA EMAIL?

DUE TO THE CLOSURE OF PLARIDEL HALL MAIN BUILDING, WE WILL ONLY ACCEPT DIGITAL COPY OF YOUR DOCUMENTS. Please email the documents at cmcocs.upd@up.edu.ph

[!!!Please disregard this.!!!We are requiring the submission of hard and digital copies of your documents. To submit the hard copy, please proceed to the Office of the College Secretary at the UP CMC Plaridel Hall.]

Below are the instructions for the submission of the digital copy:

Please follow these steps:

1. Prepare the following required documents:

a. Application for Shifting/ Transfer to the College of Mass Communication:

Please download the application form here.

b. Certificate of Non-contract

c. Certificate of Good Moral Character

d. Certified photocopy/ digital copy of current Form 5

e. True Copy of Grade (TCG) of the previous and current semesters (until First Semester AY 2023-2024)

2. Prepare a scanned or soft copy of the required documents. All documents must be in .pdf format. The required file name for the attachments:

a. ***Application form: SURNAME_Degree Program_Application form.pdf

e.g. Claudio_BA BMAS_Application form

Use BA BMAS for BA Broadcast Media Arts and Studies, BA CRes for BA Communication Research, BA Film for BA Film, and BA Journ for BA Journalism

b. Certificate of Non-contract: SURNAME_Non-contract.pdf

c. Certificate of Good Moral Character: SURNAME_Good Moral.pdf

d. Certified photocopy of current Form 5: SURNAME_2ndSemForm5.pdf

e. TCG of previous and current semesters: SURNAME_TCG.pdf

3. Send the required documents to the Office of the College Secretary (OCS).

Please submit the application form AND documents b, c, & d on or before January 4, 2023, 5:00 pm. You may submit document e (TCG) on or before January 29, 2023, Monday.

Hard copy

Office of the College Secretary

First floor, Plaridel Hall, College of Mass Communication

University of the Philippines Diliman

c/o Ms. Janine Revilla

Digital copy

Email address: cmcocs.upd@up.edu.ph

Subject: Type of application (S1/S2) Application_Degree Program_FAMILY NAME, First Name, MI (e.g. S2 Application_BA Film_CRUZ, Joanna A.)

4. Wait for the acknowledgment of receipt of the application from the OCS staff. We will acknowledge all submissions on or before January 8, 2024. Please resend your submission/ email if you have not received any acknowledgment from us on or before January 8, 2023, 1:00 pm.

Note: Acceptance to a program is provisional subject to verification and submission of original application form and requirements. Accepted shiftees will be asked to submit a hard copy of their application documents and other requirements for admission.

Thank you very much.

The filing of the Certificate of Candidacy for the CMC Student Council Special Election is now open until 28 September 2023, Thursday.

A candidate must possess and satisfy the following qualifications (per Memorandum No. JFA-2023-002):

a. Must be of good academic standing as defined by the University of the Philippines System Code;

b. Must carry the normal load prescribed by the college during the semester of elections;

c. Must not have been found guilty in any disciplinary case of any act involving moral turpitude as defined in the Revised Penal Code;

Please submit the following requirements:

Certificate of Candidacy (CMC CoC form)
Academic eligibility (c/o OCS)
Conduct eligibility (c/o OCS)
Certified true copy of grades (c/o OCS)
Bio-data (use USEB Form 2)
2” ⨯ 2” photo
A copy of political platform and (for party candidates) line-up of candidates

Please take note that the processing of residence and academic eligibility, conduct eligibility, and TCG of prospective candidates will be facilitated by the Office of the College Secretary.

How to submit your requirements via email?

Please follow these steps:

Prepare the following required documents:

Certificate of Candidacy (download CoC here)
Bio-data/ Personal Information Sheet (download USEB Form 2 here)
A copy of political platform and (for party candidates) line-up of candidates

2. Prepare a scanned or soft copy of the required documents. All documents must be in .pdf format. Required file name for the attachments:

Certificate of Candidacy: Surname, First Name_Position_CoC
Bio-data: Surname, First Name_Position_Bio-data
A copy of political platform and (for party candidates) line-up of candidates, if applicable: Surname, First Name_Position_Political Platform and Line-up of Candidates

3. Send the required documents to the Office of the College Secretary (OCS) on or before 27 September 2023, Wednesday, 10:00 AM.

Email address: cmcocs.upd@up.edu.ph
Subject: Surname, First Name_Position_Name of Political Party/ Independent

Thank you very much.

Halalan 2021

How to request for a copy of your degree program checklist?

OCS will accept requests for a copy of student checklists at the start of classes of each semester. Students may also view their program checklist via the Curriculum Checklist Module on CRS.

Please follow these steps so we can process your request:

Step 1. Email us your request. Student must email the cmcocs.upd@up.edu.ph using this format:

*SUBJECT: Request for program checklist of (Surname, First Name)_(degree program )

Use the following for the degree program name:

BA BMAS
BA BC
BA CRes
BA Journ
BA Film
MA Comm
MA Journ
MA MS (B)
MA MS (Film)
PhD Comm
PhD MS

*Please follow this format so we can easily track your application.

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Program Adviser:

Document Requested: Degree Program Checklist

Purpose of Request:

Requested by: (Complete Name)

Are you officially registered this First Semester AY 2021-2022? (Yes/No)

List of attached documents (please identify all the attachments):

UP ID
Any valid id, if you do not have a UP ID yet
Current form 5 OR a screenshot of your CRS home page that reflects your registration status for the current semester

ATTACH the following documents:

UP ID or any valid ID, if you do not have a UP ID
Current form 5 OR a screenshot of your CRS home page that reflects your registration status for the current semester

IMPORTANT NOTE:

Use your UP mail in requesting the document. If you do not have a UP mail, please use the email address that you registered when you update your CRS account this semester. We will only release the checklist to a UP email address or your registered email address, as declared in your CRS profile information.
Please comply with the abovementioned requirements. We only want to secure and protect the records of our students.
We will only release the checklist of OFFICIALLY registered students for the First Semester AY 2021-2022. If you are not yet registered this semester, kindly message us and inform us of your situation so that we can assist you in finalizing your registration. Please check your CRS account to find out your registration status this semester.
Please be patient with your request. :) We usually process document requests within three to five working days, given our current setup.

Step 3. Accomplish the request form.

IMPORTANT: You have to accomplish a google form: https://forms.gle/kUXLxq27c9z7aXW67

For security purposes, the form is only accessible through your UP Mail account. If you do not have a UP mail account, do not answer the form. Please mention in the email your inability to answer the form due to a lack of UP mail account.

Step 4. Please wait for the acknowledgement message from OCS.

Step 5. After we check and verify your request, the SRE assigned to your degree program will send you, under the same email thread, the requested checklist.

Thank you very much.

Student's checklist

Academic Policies and Resolutions Related to Academic Policies for the Remainder of AY 2020-2021 and for the First Semester AY 2021-2022 (Per OVPAA Memoranda Nos. 2021-19, 2021-19A, 2021-61 and 2021-61A, OVPAA Memo No. 2021-91, and Memo No. OVCAA-MTTP 21-048)

[Updated as of 23 June 2021]

FOR THE REMAINDER OF SECOND SEMESTER AY 2020-2021:

A. Grading Policy

1. Deferred grades in courses taken in the Second Semester AY 2019-2020 may be completed until the end of the Second Semester AY 2020-2021 per OVPAA Memo 2021-19A. Further,

a. students with deferred grades in courses taken in the Second Semester AY 2019-2020 who fail to complete the requirements and whose status is failing or whose performance is unsatisfactory by the end of the Second Semester AY 2020-2021 will be given a DRP per the UP System Policy on the Second Semester AY 2019-2020. Said DRP will be annotated in the transcript of records with "due to COVID-19 pandemic", and,

b. students with deferred grades in courses taken in the Second Semester AY 2019-2020 such as laboratory, thesis, dissertation and others that require face-to-face activities for the completion of requirements will have their grades deferred in consonance with OVPAA Memo 2021-19A unless alternatives are determined as provided by OVPAA Memo 2021-57 in which case a grade will be given.

2. No Fail Policy

(Per OVPAA Memo 2021-61A, OVPAA Memo 2021-61, OVPAA Memo 2021-19, OVPAA Memo 2021-19A, OVPAA Memo 2020-143, UP System Policy on the Second Semester AY 2019-2020, as reiterated in OVPAA Memo No. 2021-91)

The the no fail policy is in effect for AY 2020-2021, which includes Midyear 2021. A faculty member may DROP a student whose status is failing or whose performance is unsatisfactory, but no student shall receive a grade of 4 or 5.

a. students who never participated in class nor communicated with the course instructor/s may be given a DRP;

b. students with incomplete requirements and failing standing shall be given an INC;

c. students with complete requirements but failing standing even if they receive perfect score/s in their lacking requirement/s may be given a DRP;

d. students with complete requirements and passing standing shall be given a final grade; and,

e. students with complete requirements but failing standing shall be given a DRP;

f. students with complete requirements and passing standing shall be given a final grade; and

g. students enrolled in courses such as laboratory, thesis, dissertation and others that require face-to-face activities for the completion of requirements will have their grades deferred in consonance with OVPAA Memo No. 2021-19A (or OVCAA MEMO MTTP NO. 21-017) unless alternatives are determined as provided by OVPAA Memo No. 2021-57: “Alternatives to Complying with Course Requirements that Entail Face-to-Face Interaction” in which case a grade will be given.

Faculty members are enjoined to exercise utmost prudence in using the DROP option for students in difficult circumstances due to the COVID-19 pandemic, who in their judgment, are nevertheless striving to meet academic requirements.

The no fail policy in the Second Semester AY 2019-2020 and AY 2020-2021 is not applicable in cases where the student has been found to be guilty of intellectual dishonesty (OVPAA Memo No. 2021-91).

DRP and INC given in AY 2020-2021 shall be annotated in the transcript of records with "due to COVID-19 pandemic".

2. Courses enrolled in the Second Semester AY 2019-2020 with deferred grades may be completed until 19 June 2021 or the last day of finals week (Memo No. OVCAA-MTTP 21-048).

As provided by the Second Semester AY 2019-2020 guidelines in the light of COVID-19, [by 19 June 2021] (OVPAA Memo No. 2021-19).

3. An INC incurred for a course in the First Semester AY 2020-2021 that is not completed within the prescribed period of one (1) year will remain an INC and annotated with “due to COVID-19 pandemic” (Memo No. OVCAA-MTTP 21-048).

4. Kindly be reminded as well of the extension of the deadline for submission of grades for Second Semester 2020-2021 from 26 June 2021 to 3 July 2021. Consequently, the deadline for colleges to submit to the OUR the approved list of candidates for graduation as of the end of Second Semester 2020-2021 has also been extended from 6 July 2021 to 9 July 2021 (Memo No. OVCAA-MTTP 21-048).

B. Academic Rules and Policies

(OPAA Memo No. 2021-81 and UP System Policy on the Second Semester AY 2019-2020, as reiterated in OVPAA Memo No. 2021-91)

1. For the Second Semester AY 2019-2020 and AY 2020-2021, the following are suspended:

a. scholastic delinquency rules - warning, probation, dismissed, permanent delinquency; and

b. degree program retention rules.

2. The Second Semester AY 2019-2020 and AY 2020-2021 are not counted towards maximum residence rule (MRR).

FOR MIDYEAR TERM 2021:

1. The dropping deadline for Midyear Term 2021 is on 20 August 2021 or the last day of classes (Memo No. OVCAA-MTTP 21-048).

2. In the Midyear 2021, students may enroll up to 9 units of course credits (OVPAA Memo No. 2021-19).

FOR THE FIRST SEMESTER AY 2021-2022:

The minimum regular load of students in the First Semester AY 2021-2022 is 12 units (Memo No. OVCAA-MTTP 21-048).

DATES TO REMEMBER FOR THE REMAINDER OF THE

SECOND SEMESTER AY 2020-2021

11 June, Friday: Deadline for dropping subjects

11 June, Friday: Deadline for filing Leave of Absence (LOA)

11 June, Friday: End of classes

14 June, Monday to 19 June, Saturday: Final examinations

19 June 2021 (last day of finals week): Deadline of completion of deferred grades incurred in the Second Semester AY 2019-2021

03 July, Saturday: Deadline for grade submission

09 July, Friday: Deadline for colleges to submit list of graduating students as of the end of second sem

DATES TO REMEMBER FOR MIDYEAR TERM 2021

01-15 June: Pre-Enlistment

16 June: Batch Run and Results

17 June to noon of 25 June: General Waitlisting Period

25 June (afternoon) to 08 July 2021: Departmental waitlisting period

Registration Period

01-02 July: Freshmen, Varsity, HASPAG, PWDs, Graduating, and Graduate Students

02 July: All other students including Cross registrant/ Non-degree/Special/Foreign Exchange Students

05 July: Last day of Withdrawal of Enlistment for Midyear Term 2021 (for those who will not pursue registration but have previously enlisted in courses)

08 July: Deadline of Change of Matriculation

05 July: Start of Classes

12 July: Deadline for students to file application for graduation as of the end of Midyear Term 2021

28 July: Mid-semester

29 July – 31 July: Reading break

20 August: Deadline for dropping

20 August: End of classes

23 August – 26 August: Final Examinations

08 September: Deadline for Grade Submission

Thank you.

Acad Policies

REGISTRATION FOR THE SECOND SEMESTER AY 2022-2023

The College of Mass Communication is implementing an online registration for the SECOND Semester AY 2022-2023.

Here is the updated Registration Flowchart as of the Midyear Term 2022: https://our.upd.edu.ph/files/flowchart/regf2f.pdf

Students must check their CRS account for deficiencies/ delinquencies. Student must settle their deficiencies/delinquencies at least two weeks before the registration period. For assistance, please contact OCS at cmcocs.upd@up.edu.ph. Use the subject line: Surname_Degree Program_Deficiency/delinquency tag

If a student chooses direct payment or in-person validation, the student must go first to the college for the assessment and printing of Form 5. Then, the student will proceed to the cashier's office for in-person validation or direct payment. The following items must be presented to the guard on duty to enter the Plaridel Hall:

(1) UP ID or any government-issued ID and (2) Health Declaration Form (available at the college).

DATES TO REMEMBER FOR THE

SECOND SEMESTER AY 2022-2023

02 - 18 January 2023: Preenlistment 1

19 January 2023: Batch Run 1 and Results

20-30 January 2023: Preenlistment 2

31 January 2023: Batch Run 2 and Results

31 January to noon of 03 February 2023: General Waitlisting Period

03 February (pm) 20 February 2023: Departmental Waitlisting Period

01 February 2023: Registration Orientation and other concerns

9:00 - 10:00 AM: BA CRes Students

10:30 - 11:30 AM: BA BC and BA BMAS Students

1:30 - 2:30 PM: BA Film Students

3:00 - 4:00 PM: BA Journalism

5:30 - 6:30 PM: MA and PhD Students

Registration Period (06 - 08 February 2023)

06 February: Freshmen, Varsity, HASPAG, PWDs, Graduating, and Graduate Students

07 February: All UPD Undergraduate and Graduate Students

08 February: All other students including Cross registrant/ Non-degree/Special/Foreign Exchange Students

13 February: Last day of Withdrawal of Enlistment (for those who will not pursue registration but have previously enlisted in courses)

20 February: Last day to process Change of Matriculation

13 February 2023: Start of Classes

28 February 2023: Deadline for students to file application for graduation as of the end of Second Semester AY 2022-2023 (see application process here)

17 April 2023: Mid-semester

10 April to 15 April 2023: Reading break (semestral schedule)

17 May 2023: Deadline for dropping subjects

31 May 2023: Deadline for filing of Leave of Absence (LOA)

15 June 2023: Last day of classes

19 June to 27 June 2023: Final Examinations

05 July 2023: Deadline for Grade Submission

30 July 2023: Commencement Exercises

See the Modified UPD Academic Calendar for 2S and MYT 2020-2023 for more details.

CMC REGISTRATION SCHEDULE

06 - 08 February: 9:00 am - 5:00 pm (cut-off time - 4:00 pm)
07 February: Start of assessment of registration, residence, COM - 9:00 am - 5:00 pm (cut-off time - 4:00 pm)

CONTACT INFORMATION OF CMC UNITS

Department of Broadcast Communication

Department of Communication Research

Department of Journalism

journdept.upd@up.edu.ph

UP Film Institute

Graduate Studies Department

cmcgsd.upd@up.edu.ph

Office of the College Secretary

cmcocs.upd@up.edu.ph

REGISTRATION FLOW

STEP 1: FILLS UP AND SIGNS STUDENT PROFILE

Important: Check the Student Homepage of your CRS module (Click here for a screenshot). Check the following:

a. Registration status for the CURRENT semester

b. Preenlistment priority

c. Registration priority

d. Academic eligibility

e. Accountability Status

f. Deficiencies

g. Scholarship/ STFAP/ST status

If you have concerns (e.g. deficiencies, ineligibilities, accountabilities, etc.), please contact the Office of the College Secretary at least 2 weeks before the registration period.

For readmission concerns, separate procedures are followed for (1) readmission from LOA (click here), (2) readmission from AWOL - one sem ONLY (click here), and (3) readmission from AWOL - more than one sem (click here).

STEP 2: ONLINE PRE-ADVISING

The student goes through online pre-advising with his/her/their designated adviser. Contact your program adviser and/or department/ institute regarding online pre-advising.

IMPORTANT REMINDER: If you have not gone through pre-advising, DO NOT lock your enlistment. It is important to consult first your program adviser before finalizing (locking of enlistment/ validation) your registration.

STEP 3: PREENLISTMENT/ GENERAL WAITLISTING/ ONLINE ePREROG

- via student’s CRS account

The student waitlists/does online prerog in order to enlist in courses that they were unable to enlist during pre-enlistment and batch run.

Before pre-enlisting a course, student MUST check the following:

Is there a required prerequisite?
If there is a prereq, have you taken it? Students must satisfy the necessary prerequisites before taking a course.

REMINDERS:

1. Rules on overloading and underloading (Please click here.) We will accept the underloading form/ letter starting February 6. Please wait for our response to your submission.

2. Departmental Waitlisting Period

NOTE: It is the discretion of the offering unit to open individual waitlist queues for specific courses.

IMPORTANT REMINDER FROM CRS:

Online waitlisting allows students to apply for a slot in the desired class online and to avoid physically queueing up in enlistment centers. To waitlist for additional classes, please use the new STUDENT REGISTRATION module.

a. Students can waitlist in any class as long as it is open. When the waitlist is closed, you can no longer apply for waitlist However, a closed waitlist can be opened again at the discretion of the offering unit.

b. The processing of waitlists is up to the offering unit. Please check the remarks section for announcement/ advisory from the offering unit.

c. The unit may choose to reset their waitlists on a regular basis which will result to the cancellation of all waitlist applications. If this happens, you may see the cancelled classes under Cancelled Waitlists. Feel free to select the class again, in case the waitlisting module is opened again, to get another chance of being granted a slot in that respective class.

d. Adjusted Waitlisting Mechanics (click here)

HOW TO WAITLIST:

1. Go to the “STUDENT REGISTRATION” module via CRS.

2. Search your desired class.

3. Use the “add to waitlist” action to waitlist in your desired class.

To know more about the waitlisting mechanics, please read the following documents from CRS:

Online waitlisting process (student side): click here

NOTE:

A waitlist for a class section is either “Open” or “Close.”

a. If the waitlist is “Open,” then students can apply for a waitlist.

b. If it is "Close", then students can no longer apply waitlist for that section. Furthermore, the offering unit can process the waitlist by enlisting students based on their prerogative.

c. A waitlist can be opened again at the discretion of the offering unit.

PREROG/ WAITLIST REQUESTS OUTSIDE THE COLLEGE: Kindly coordinate with the offering unit regarding the prerog/ waitlist process.

The list of reconfigured GE subjects can be found here: https://gec.upd.edu.ph/list-of-ge-courses/

STEP 4: STUDENT LOCKS ENLISTMENT

Once the enlistment is finalized, lock your subjects via the “LOCK ENLISTMENT” button in the STUDENT REGISTRATION module.

Once enlistment is locked, note that:

1. All waitlisted classes will be cancelled.

2. The student can no longer waitlist in other courses.

3. The student can no longer add or cancel subjects.

PLEASE BE MINDFUL WHEN CLICKING THE LOCK ENLISTMENT BUTTON.

HOWEVER, an “UNLOCK ENLISTMENT” button will still be available IF YOU HAVE NOT BEEN POST-ADVISED. Clicking the "UNLOCK ENLISTMENT" button will allow you to waitlist, add, or cancel classes again.

STEP 5: ONLINE POST-ADVISING

The program adviser will post-advise a student via the “Online Advising (View Students for Post-advising)” module. Once the student is post-advised, s/he/they can no longer unlock her/his/their STUDENT REGISTRATION module for further enlistment.

CRS FEATURE: Option to Post-advise but Wait for Scholarship Tagging for Assessment

a. Many students encountered problems regarding being assessed without their expected scholarships.

b. To address this, [CRS] added a feature wherein the student can proceed to locking her/his/their enlistment in order to be post-advised but with an option to hold the assessment if s/he/they is still waiting for her/his/their scholarship(s) to be tagged.

c. Status will remain “Locked”.

d. To know how to use this feature, please click here.

STEP 6: ASSESSMENT

College assessor proceeds with assessment. Below is the schedule of assessment:

07 February: Start of assessment of registration, residence, COM - 9:00 am - 5:00 pm (cut-off time - 4:00 pm)

- If a student is covered by free tuition, s/he/they will be automatically tagged as “Registered”, which is reflected in the “Payment Status” on the Home Page of CRS. Please proceed to Printing of Form 5.

This step (assessment) ends the registration process for those covered/ eligible under the free tuition law. Once the student is assessed, the student’s registration status on CRS must reflect as “Registered”.

If you choose to opt out of the free tuition coverage, please email us at cmcocs.upd@up.edu.ph.

- If a student is not eligible for free tuition, s/he/they will proceed to Step 7 (Payment) after assessment.

REQUEST FOR ASSESSMENT

(After the registration period has ended but still within the deadline of payment)

A. The student must email cmcocs.upd@up.edu.ph his/her/their request for assessment using this format:

*SUBJECT LINE: Request for (Type of Assessment) Assessment of Surname, First Name_Degree Program

Use the following code for the Type of Assessment:

Note: OCS processes three types of assessment: (1) Registration Assessment, (2) Assessment of Residence Application, and (3) Change of Matriculation Assessment.

Registration
Residence
ChangeMat

Use the following code for the degree program name:

BA BMAS
BA BC
BA CRes
BA Journ
BA Film
MA Comm
MA Journ
MA MS (B)
MA MS (Film)
PhD Comm
PhD MS

*Please follow this format so we can easily track your request

MESSAGE us the following:

Complete Name:

Student Number:

Degree Program:

Name of Program Adviser:

Request: Assessment of (Type of Assessment) for (Semester and AY of enrollment)

B. OCS will assess your registration/residence/COM. Please wait for the confirmation of assessment via email and/or CRS. Email us again if we are not able to attend to your request after 3 days.

STEP 7: PAYMENT

For those who are not covered by free tuition and/or under special assessment:

If a student is ineligible for/ opted out of free tuition:

The CRS status of a student who is ineligible for/ opted out of free tuition pay is set to “FOR PAYMENT” by the college and will continue to the payment process. (See Payment Process)

If a student is for special assessment:

Students under special assessment are assessed by the Office of the University Registrar (OUR) and not the college. Please visit the OUR's website for more details.

PAYMENT OPTIONS

STUDENTS MAY NOW CHOOSE ONE OF THE FOLLOWING PAYMENT PROCEDURES:

1. Online Validation (Bank Payments)

2. In-Person Validation (Bank Payments)

3. Direct Payment (Cash/ Check/ Debit)

NOTE: The UPD Cash Office accepts CASH PAYMENT and other payment options through GCASH and Landbank's LINKBIZ Portal. For more details, please read the announcement from UPD Cash Office.

OPTION 1: Online Validation (Bank Payments)

Payment Process

1. Student generates payment slip for their registration forms.

2. Student sets the payment slip as "For Online Validation".

3. Student makes bank payments (Over the counter deposit, Fund Transfer, LinkBiz).

4. Student encodes and submits copies of proof of payment.

5. Cashier validates payments using CRS module; transactions are paid once total payable is fully settled.

Please wait for the payment validation by the UP Diliman Cash Office. Once payment is validated, the student is tagged as “Registered”

6. Student generates own copy of Form 5. OUR, College, and Accounting copies are generated by Document Printing.

OPTION 2: In-Person Validation (Bank Payments)

Payment Process

1. Student generates payment slip for their registration forms.

2. Student sets the payment slip as "For In-Person Validation".

3. Student makes bank payments (Over the counter deposit, Fund Transfer, LinkBiz, GCash).

4. Student brings registration forms and proof of payments to Cash Office.

5. Cashier validates payments using cashiering software, prints validation to registration forms.

6. Student receives Student copy; OUR, College, and Accounting copies are kept and sent to corresponding offices.

OPTION 3: Direct Payment (Cash/Check/Loan/Debit)

Payment Process

1. Student brings registration forms and payment to Cash Office.

Note: After assessment, instead of printing the payment slip, the student should:

a. Once the student has a confirmed appointment, the student will go to her/his/their home unit/college to have her/his/their forms printed.

b. Student brings her/his/their forms to the Cash Office on her/his/their confirmed appointment.

2. Cashier receives payment, prints OR to registration forms.

3. Student receives Student copy; OUR, College, and Accounting copies are kept and sent to corresponding offices.

For more information about payment, check out this link (TO BE UPDATED).

STEP 8: PRINTING OF FORM 5 (LAST STEP - To ensure that the student is registered for the semester)

Students who are tagged as eligible for free tuition and those who paid using the online payment option can print their own Form 5 via CRS:

1. Go to your CRS account and check your Payment Status on your home screen.

2. If your status says "Registered", go to your "Settlement of Outstanding Transaction" module.

3. Click on the "Completed Transactions" tab.

4. Choose the semester and academic year and click on the "Load Completed Transactions" button.

5. Click the "Print Form" on the right side of the screen.

NOTE: A student no longer has to physically sign his/her Form 5 for the Data Privacy Assent and Student Pledge. The assent and pledge will now be online via the students' CRS account. [OUR Memo No. MVPLO 2020-06]

OTHER REGISTRATION CONCERNS

WITHDRAWAL OF ENLISTMENT (Last day: 13 February 2023, Monday)

Memorandum No. MRC15-11 on Withdrawal of Enlistment states:

A student MUST file for WITHDRAWAL OF ENLISTMENT if they have been granted classes during the preenlistment and/or regular enlistment period, but have decided NOT TO PUSH THROUGH with their enrolment.

To process online: Students should go to the VIEW MODE of the [STUDENT REGISTRATION] MODULE of their CRS Account and click the button "Withdraw Enlisted Classes".

The Withdrawal of Enlistment CANCELS ALL CLASSES GRANTED during preenlistment and/or regular enlistment, and cannot be undone.

Failure to cancel enlistment by this date means that the student intends to pursue her/his enrolment, which means that:

1) s/he is EXPECTED TO PAY THE MATRICULATION FEES covering all these classes, failing which an ACCOUNTABILITY will be incurred. A student with an

accountability will be tagged as INELIGIBLE TO ENROL in the next term; and

2) s/he WILL BE GIVEN GRADES FOR ALL THE CLASSES, whether or not these have been paid for.

Please be reminded that failure to withdraw enlistment in classes prevents other

students from enrolling in those classes. It is for this reason that [students] are made accountable for their enlistment in these classes.

A student must file for LEAVE OF ABSENCE (LOA) or RESIDENCE (for those who have finished course work and are just working on their thesis OR who are not enrolled in any subject but who want to complete an INC if they are not going to enroll in specific classes during any particular term.

CHANGE OF MATRICULATION (Deadline: 20 February 2023)

Change of matriculation (COM) is the addition or cancellation of a subject/ course of change of section after a student has been officially registered. Within the allowed period, a change of matriculation may be considered if:

a. Student was ill-advised;

b. Student lacks prerequisite for the subject;

c. Student’s class schedules are in conflict, or

d. Class was dissolved.

Please apply for COM via CRS.

RESIDENCE APPLICATION

Please contact your department/ institute regarding your residence application for the Second Semester AY 2022-2023.

The Office of the College Secretary will start the assessment of residence applications on 07 February 2023.

To apply for residence, click here.

OTHER REMINDERS

UP College of Mass Communication Registration Assistants

The UP CMC Registration Assistants will assist you during the registration period. You may contact them through the following:

Email: upcmc.ra@gmail.com

Facebook page: click here

Please check out the CMC Registration FAQs prepared by the UP CMC RAs.

Curriculum checklist

Consent to access student's checklist:

Student submits a signed consent form that gives their adviser access to their checklist.

The Office of the College Secretary (OCS) will then send the updated checklists to designated faculty advisers. *If a student does not want to sign the consent form, student proceeds to pre-advising without their checklist.

*Note: Please discuss this with your adviser.

Send the signed form (e-signature is accepted) at cmcocs.upd@up.edu.ph (for undergraduate students) or at cmcgsd.upd@up.edu.ph (for graduate students). Use the subject heading: Surname_Program_Consent Form (e.g. Claudio_BA BC_Consent Form)

If you were unable to receive a copy of the consent form through your email or were unable to send a signed copy to the OCS, you may access the consent form below:

For undergraduate students, send the signed form (e-signature is accepted) at cmcocs.upd@up.edu.ph :

BA Broadcast Media Arts and Studies: Authorization form to access student's checklist

BA Communication Research: Authorization form to access student's checklist

BA Film: Authorization form to access student's checklist

BA Journalism: Authorization form to access student's checklist

For graduate students, send the signed form (e-signature is accepted) at cmcgsd.upd@up.edu.ph : Authorization form to access student’s checklist

Application for graduation as of the end of Second Semester AY 2022-2023

Deadline for students to file an application for graduation as of the end of First Semester AY 2022 - 2023 is 28 February 2023. See the instructions here.

OCS services that are temporarily suspended from 06 Feb to 13 Feb 2023.

Request for document and/or certification (both digital and hard copies), except for scholarship purposes
Claiming of diploma, medal, and other documents

We will resume the offering of the above-mentioned services on 14 February 2023, Tuesday.

Concerns regarding DILNET and UP Mail Accounts

Check this out: https://dilnet.upd.edu.ph/kb/

Tagging of free tuition eligibility/ ineligibility

Each student has been tagged via CRS regarding her/his/their free tuition eligibility/ ineligibility. If you have questions/ concerns, email us at cmcocs.upd@edu.ph. Use the subject line: Surname_Degre Program_Free tuition concern

Other OCS platforms

You may also access information through our temporary website: https://ocsgsdguide.wixsite.com/cmc-temp-site

OCS Services

Please understand that managing a completely online registration is a difficult task. Given this, there are services, including answering your queries via email, that may take longer than usual to accomplish. If we fail to answer your email, kindly resend your email the next day. During registration, we cannot process URGENT requests because we have to prioritize registration concerns.

For registration concerns, our CMC registration assistants can help you. Contact them using this form (to be updated)

Thank you. :)

2ndSem Registration

REGISTRATION FOR SECOND SEMESTER AY 2023-2024

The College of Mass Communication is implementing a hyflex mode of registration for the Second Semester of AY 2023-2024.

Here is the updated Registration Flowchart as of the Midyear Term 2022: https://our.upd.edu.ph/files/flowchart/regf2f.pdf

Students must check their CRS account for deficiencies/ delinquencies. Student must settle their deficiencies/delinquencies at least two weeks before the registration period. If your deficiency tag has not been lifted prior to the registration period, please go to the Office of the College Secretary on January 31, starting 10 AM.

If a student chooses direct payment or in-person validation, the student must go first to the college for the assessment and printing of Form 5. Then, the student will proceed to the cashier's office for in-person validation or direct payment.

DATES TO REMEMBER FOR THE

SECOND SEMESTER, AY 2023-2024

04 – 15 January 2024: Pre-enlistment 1

16 January 2024: Batch Run 1 and Results

17 – 24 January 2024: Pre-enlistment 2

25 January 2024: Batch Run 2 and Results

25 January to noon of 30 January 2024: General Waitlisting Period

30 January (pm) to 13 February 2024: Departmental Waitlisting Period

30 January 2024: Deadline of inquiries/requests RE Free Tuition

Registration Period (31 Jan - 2 February 2024)

31 Jan: Start of Registration of Incoming New First Year Students, Varsity, HASPAG, PWDs, Graduating, and Graduate Students

01 Feb: Start of Registration of Regular Students

02 Feb: Start of Registration of all UPD Undergraduate and Graduate Students and all other students including Cross registrant/ Non-degree/Special/Foreign Exchange Students

06 February 2024: Last day of Withdrawal of Enlistment (for those who will not pursue registration but have previously enlisted in courses)

06 February 2024: Start of Classes

13 February 2024: Last day to process Change of Matriculation

21 February 2024: Deadline for students to file application for graduation as of the end of 2S AY 2023-2024 (see application process here)

01-06 April 2024: Reading Break (semestral schedule)

06 April 2024: Mid-semester

07 May 2024: Mid-semester: Deadline for dropping subjects

17 May 2024: Deadline for filing of Leave of Absence (LOA)

01 June 2024: END OF CLASSES

06 January 2024:

Deadline for submission of requirements for grade completion/ removal of INC/ 4.0 (For CMC courses only.
Last day to request/ process Form 25/ Completion or Removal Form

Click this link for instructions RE completion/ removal of INC/4.0)

05 - 14 June 2024: Final Examinations

21 June 2024: Last day for graduating students to clear their deficiencies

24 June 2024: Deadline for Grade Submission

See the UPD ACADEMIC CALENDAR FOR AY 2023-2024 for more details.

CMC REGISTRATION SCHEDULE

31 Jan - 02 Feb 2024: 9:00 am - 5:00 pm (cut-off time - 4:00 pm)
31 Jan, 10:00 AM: Consultation with the College Secretary, starts at 10:00 AM, Venue: Office of the College Secretary, 1st Floor, Plaridel Hall
01 Feb 2024: Start of assessment of registration, residence, COM - 9:00 am - 5:00 pm (cut-off time - 4:00 pm)

CONTACT INFORMATION OF CMC UNITS

Department of Broadcast Communication

Department of Communication Research

Department of Journalism

journdept.upd@up.edu.ph

UP Film Institute